How to choose the right projector screen for your venue
28 Nov 2017

How to choose the right projector screen for your venue

Projector screens are probably the last thing on your mind when you are juggling multiple tasks in preparation for an event.

Whether you are organising a meeting, conference or other event, if projection of information or visual effects are involved, the focus of your audience is going to be on the projection screen for a lot of the time. Therefore, you need to choose the right screen for the size of your venue and make sure it is suitable for your requirements.

For smaller venues, you will probably be able to use a portable projection screen that you can set up yourself. For other events such as conferences, product launches, award ceremonies and exhibitions you are going to need some help from experienced audio-visual specialists.

Projection screen rental
If you are hiring a projector screen along with your projector, one of the first questions will be “how big is the room and how many people are in the audience?” The height of the room and the throw distance between the projector and screen will also be needed to establish the size of screen you can use.

The room lighting and how much it can be controlled will need to be considered. Different screen fabric can be selected to make sure the images projected are clear and sharp.

You may be able to use a rear projection screen if your venue layout is suitable. You will need an area at the rear of the screen to allow for the throw distance between the projector and screen. Rear projection keeps the area in front of the screen clear, hides the projector beam from your audience and allows people to move in front of the screen without disrupting the image.

Projector screen size
For small venues and meeting rooms, an aspect ratio of 4:3 is probably going to be needed, this gives a squarer format that suits most PowerPoint presentations. These screens are available in a variety of models from floor rising, pull down, table top or tripod. For larger venues, the most stable projection screen is the folding frame type which have a tensioned screen surface and feet for stability.

For showing films or presentations set to 16:9 ratio you will need a rectangular or widescreen; again, the folding frame type such as the Da Lite projector screens are the most suitable and can be used for front or rear projection.

Outdoor projector screens
The use of projectors for showing films and images outdoors has increased over recent years with the introduction of new technology. There are a variety of large format screens available for all your outdoor events such as weddings, showing movies and outdoor displays.

Managed event production
For most small meetings and venues, you will probably be able to arrange the hire of a projector and screen and set them up yourself.
When it comes to larger conferences and events with larger audiences, you will have to bring in the experts to calculate your requirements, install all the equipment needed and manage your event so that it runs smoothly.

For more information about hiring projectors and screens for any size of venue, please call or fill in our “Get quote” form.

Branded Backdrops
If you are holding a high-profile event where you would like to create a stage presence, you can incorporate your projection screen into a branded backdrop.  There are many examples on our gallery page.

The branded backdrop ensures your projection is still the focal point of the presentation but by adding your branding (or sponsorship branding), it will add an element of professionalism to the overall stage design and will enhance your audience’s experience and perception of your brand.